View the latest version of this manual online at http://mindprod.com/application/bulk.manual.html.
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Charities, churches and clubs need to broadcast email notices to all their members. Typical tools for doing this are
hard to use. They are designed primarily for spammers rather than for those with a legitimate need to send bulk
emails. Email programs like Eudora are not designed to work with large mailing lists. It is tedious breaking the
lists up into bite size pieces for them. In contrast, the CMP (Canadian Mind Products) bulk emailer was primarily designed to be easy
How It Looks to the Subscribers
The emails that arrive to your subscribers looking as if they had been individually addressed in the TO: field. They
may be formatted (HTML (Hypertext Markup Language)) or plain. They
might contain embedded images. They might include attachments. However, the emails are not customised in any way.
Everyone gets exactly the same message. There is no customising the message for each recipient,
other than the TO: field. Subscribers cannot see the names of any other subscribers. Unlike a BCC:, they see
themselves as the primary recipient of the message.
Here are some reasons to use the CMP Bulk Emailer rather than the competition:
- You can use any email program you are familiar with to the prepare the bulk email. You don’t have to
learn a new tool.
- You can use any of the fancy features of your mail program including fonts, colours, sizes, pictures, and
- It can fairly easily integrate into your existing database. It does not insist you learn a new program to track
- Every email looks to the end user as if you had individually sent it only to them.
- You don’t have to set up, configure and manage a complicated local mail server, though you can if you
want super speed.
- You don’t have to configure anything. CMP does that for you and will talk you through the setup. You
don’t need to be a computer whiz to use the program.
- The program does an exhaustive series of checks on email addresses before actually sending the emails. This
means you get fewer bounced emails.
- You don’t need to rent space on a web server. The bulk emailer is connected to the Internet only when it
is sending emails.
- It costs only .
- The CMP
Bulk Emailer is not a ListServ. Subscribers cannot add or remove themselves from the
list. If you need that ability, see the ListServ Software
- With the CMP Bulk Emailer there is no way to customise each email to the recipient, e.g.
inserting their subscription expiry date.
- The CMP
Bulk Emailer is not suitable for lists of hundreds of thousands of people. It is designed for small lists, e.g.
club memberships or lists of newspapers or lists of politicians not spamming. Because it normally uses a remote
mailserver, it is not particularly fast.
- The CMP
Bulk Emailer does not come with a database. You either have to get me to write you one or you have to use one you
get elsewhere, or you have to do something Mickey Mouse with a word processor or spread sheet.
- The CMP
Bulk Emailer costs . Some ListServ software is free, though you require a costly webserver to
run it on. Most costs over
and is considerably more complex to manage.
How It Works
To send a bulk email, compose your email exactly as you would send it to an individual. It can be formatted or not.
It can have colours and fonts It must have a subject. It can have
embedded pictures. It can be plain, or styled (with HTML) or both. It can have attachments. Use whatever tool you are
familiar with to create the email, e.g. Eudora, Opera, Outlook, Pegasus, Pine, Polarbar, SeaMonkey, Thunderbird, etc.
You can even use a WebMail program such as HotMail. Use any of the fancy features you please.
Create a list of email addresses and names you want this mail sent to. You might use a simple Abundance database
to do this, or you might create it with a word processor, or you might export it from your client database.
[Abundance is just a computer language for writing database applications with extensive validation of data. It is
relevant only if you don’t already have a database.] You database should give you the ability to select the
people by various criteria to spin off to send a letter to.
The list is technically called a CSV (Comma-Separated Value) Comma Separated Value list. Entries look like
email@example.com is the email address.
Mayor Lowe is the name that will appear on the TO:
Mayor Allan Lowe is the person’s full name. This is useful if you get a reject to
figure out which person it was.
0001 is the optional account number if you have a database with account numbers. It too is
useful it tracking rejects.
You then attach the list to your email. Then you send the message to an email account
reserved for accepting bulk email to be relayed, e.g. firstname.lastname@example.org. In theory, you
could send it to yourself, but having special reserved account for bulk emails is simpler.
Then you fire up the bulk email processor by clicking STARTBULK. You can leave it up to
process as many different bulk email masters as you want. It does not matter which you do first, STARTBULK or send email masters. When you are done, you can shut it down by clicking STOPBULK. Each email will appear to have been individually sent from whomever originated the bulk email.
Every one will be identical. Nobody will see any other names on the CC:
You will get an email back from the bulk emailer about rejects. Make sure you research them and fix the database.
You may also get a few individually bounced emails back later. They too need to be researched and corrected.
If you are nervous, you can do a test run first, that sends only a copy back to you, by putting
don’t send as the subject.
Use With Eudora
To use with the Eudora email program, compose the bulk email as if you were going to send it to an individual
recipient. You can use any of the fancy formatting features such as colour, bold, type sizes, and italic. Address it
to the special bulk account, e.g. email@example.com. Right click Attach
file and specify the name of the file listing the email addresses of the recipients, usually produced by an
abundance program, e.g. C:\CIV\LIVE\EMAILS.TXT. Then type click the STARTBULK icon. After all the emails have been sent, click the STOPBULK icon.
If for any reason your computer or the program should crash during a bulk mail run, you will have to type
CLEARBULK to reset it. To be very safe, you might want to manually read the mail you sent to
the bulk email account, to clear the queue of work, figure out just what was sent, and then resend what was not.
Without that step, it should recover fine, with some possibility of sending some messages twice.
- You need two standard SMTP/POP3 email accounts one for creating the
emails e.g. myChurch@somedomain.com and being the official sender of the mails, and the
other used for relaying the emails, e.g. firstname.lastname@example.org. Often these come bundled
free with your Internet access. WebMail accounts will not work, such as yahoo.com or
hotmail.com. You can often borrow email accounts from someone who has extras they are
not using. I repeat these are two perfectly ordinary email accounts, nothing special about them at all. In a pinch
you should be able to rent the pair of them for under
a month from almost any ISP (Internet Service Provider) on
the planet. I would recommend renting the locally for better phone support and for getting help from friends
already familiar with their peculiarities.
- You also need a decent email program for creating the emails. I suggest Eudora. It
lets you create many special effects including adding pictures, coloured text, varying fonts and sizes of text. You
can download a free copy from Eudora.com. If you are already using
Outlook you could continue to use that, though I would strongly recommend against it since it is so prone to
spreading viruses and worms.
If you are unfamiliar with computers, it will be much easier on you if you find someone locally, not
necessarily a computer expert, who has set up email accounts and email software before. Once you have the two
email accounts set up and working with Eudora, it is relatively easy to get the Bulk Emailer working after
- You need a Pentium/AMD class PC (Personal Computer) or better, capable of running Java. I would recommend having 1 GB or more of
RAM (Random Access Memory). You are not limited to running on
machines, though it will be simpler if you are. The bulk emailer will run on anything that supports
Java version 1.6 or later and JavaMail, e.g. Linux. You can get a jump start on checking out the suitability of
your machine by installing java and seeing if you
can run the Biorhythms Applet.
If, Bulk, the above Bulk Emailer Java application does not work…
Get New Java Get New Browser
- This Java application needs 32-bit (not 64-bit) Java 1.6 or later.
For best results use the latest 1.7.0_40.
In the Java Control Panel, configure medium security to allow vanilla unsigned applets to run.
- It works under any operating system that supports Java e.g. W2K/XP/W2003/Vista/W2008/W7-32/W7-64/W8-32/W8-64/W2012/Linux/LinuxARM/LinuxX86/LinuxX64/Ubuntu/Solaris/SolarisSPARC/SolarisSPARC64/SolarisX86/SolarisX64/OSX
- To ensure your Java is up to date, check with Wassup. First, download it and run it as an application independent of your browser, then run it online as an Applet to add the complication of your browser.
- If the above application does not work, check the Java console for error messages.
- If the above application does not work, you might have better luck with the downloadable version available below.
- If you are using Mac OS X and would like an improved Look and Feel, download the QuaQua look & feel from randelshofer.ch/quaqua. UnZip the contained quaqua.jar and install it in ~/Library/Java/Extensions or one of the other ext dirs.
- If you are using Microsoft Internet Explorer 7, 8 or 9, try another browser. Seriously. Microsoft has taken great pains, over and over, to screw up Java and every other multi-platform standardisation.
- If you still can’t get the program working click HELP for more detail.
- If you can’t get the above application working after trying the advice above and from the HELP button below, have bugs to report or ideas to improve the program or its documentation, please send me an email at.
Installing JavaMail 1.5.0
The Bulk email program requires JavaMail be pre-installed. See JavaMail
for details on how to download and install.
Basically you just:
- Put a copy of the contained jar files in each of your ext directories, such as:
Friendly Email Hosting
If you send out thousands of emails, your ISP (Internet Service Provider) might start complaining.
He may impose a quota. One way around this is to do the mailing in batches. Let us say you were signed up with
shaw.ca who puts a limit of 1000 outgoing emails per day
on all business accounts. Let’s say you had under 300 emails going out as part
of your normal traffic. That leaves you 700 to use for bulk emails. You split your
mailing into batches of 700. It might take you several days to get your bulk mailing out that way. If you prepare you
mail list with an Abundance program, you would use the pages feature to select the correct
If anyone complains about your emails as spam, even if they deliberately asked for them, your
ISP may shut
you down. So you want to check with your ISP first that they won’t mind what you plan to do, and they won’t block
What are you options if your ordinary email provider is not suitable? You can search with Google for bulk email hosting for
ISPs (Internet Service Providers)
happy to take your bulk email business.
If you are more adventurous, you can set up you own email server, in effect, become a miniature ISP,
and handle your own mail sending.
You would need to run the email server software all the time so that it could both resend failed emails, and accept
rejects. This is considerably more of a technical challenge that running the bulk emailer.
The advantage of the mailserver approach is it
runs faster, since ordinary ISPs
put a choke on the mail to keep the flow to a dull roar. The bottleneck in using the bulk emailer is the speed at
which the mail server accepts mail to send. The disadvantage is the mail server approach is more complicated since
you have to buy, install, configure and maintain an email server. Even with your own server, your
provider might field complaints about your emails and shut you down. When you use a hosting service who is bulk
email-friendly that is not a problem. Complaints usually go to the mail provider, not your connection provider.
Telus blocks outgoing SMTP (Simple Mail Transfer Protocol) port
25 traffic. This discourages Telus customers from having email accounts on other servers.
This would be a problem if the Telus email account itself had too onerous a quota. Bulk itself does not absolutely
25 access to other than one email account, though it does need it for the optional
mailserver validation. Further though a private mail server used to greatly speed mailing up, would require
25 access to outside servers.
The key is to be upfront with your ISP and your email provider about what you plan do, telling them just how many bulk emails
you plan to send each day to make sure they have no objections. Otherwise they will interfere and block you in many
ways defeating the purpose of the program. They are often concerned that you might up to some sort of spamming.
When you order the program, I burn into it various facts about you, such as the names of the email accounts you want
to authorise to use your bulk mailer, and the names your email servers. When the program arrives, it is 100% ready to go. There is nothing for you to configure. I will work with you until you are
I will guide you to tell me such things as:
This information all goes in a Java class called CustConfig.java. The program is written in
Java, so part of the installation process requires installing the Java runtime,
which can then be used for any Java programs. There is no extra cost for this, just extra steps in the installation
- The email account, login and password you want to use for relaying bulk mail.
- The list of people who are authorised to use the program.
- The name of your mailserver.
To make the program work, normally you would hire me to together custom configure a piece of the program that
looks something like this:
I will guide you to prod your mail provider to give us the information we need to set this up. If you have some
experience with email setup and Java programming, you can configure and recompile yourself.
You must reconfigure, rebuild (recompile the Java source and recreate the jar). Just configuring the CustConfig.java file is not sufficient.
The bulk emailer itself free.
I thought you would like to see the prices on this webpage in ,
but you can change that instantly,
thanks to the Canadian Mind Products CurrCon
Applet that you too could use on your
own website to display prices in any world currency using today’s exchange
We would have a discussion about your needs and I could give you a firm price quotation for any custom work. Send an
email to .
- The bulk emailer itself is free. If you are a programmer or have a friend who is, you can probably set it up
yourself without my help.
for coaching you through installation and your first few emails.
- If you want a minimal Abundance database that just tracks your members and their email addresses and nothing
else, that would cost about
It would let you maintain a list of all your members and select out groups of them based on targets, e.g. for a church you might have a target for choir members, another for board members,
another for large contributors, another for people who volunteer for bingo night, etc. You specify which targets
you want to include in any given mailing. Some active members many on be ten different targets, but they will still
get the mailing only once.
- If you want a custom-written Abundance database to track your members and various facts about them, and print
reports, mail labels etc, that would cost about
- If you want a custom-written Abundance database to track your members and money, issuing tax receipts etc. that
Acquiring the Bulk Emailer
for Bulk Emailer
Java source, compiled class files, jar and documentation to run on your own machine as an application.
Runs on any OS that supports Java e.g. W2K/XP/W2003/Vista/W2008/W7-32/W7-64/W8-32/W8-64/W2012/Linux/LinuxARM/LinuxX86/LinuxX64/Ubuntu/Solaris/SolarisSPARC/SolarisSPARC64/SolarisX86/SolarisX64/OSX.
First install the most recent Java.
To install, extract the zip download with WinZip,
(or similar unzip utility) into any directory you please,
often J:\ — ticking off the
use folder names option.
To check out the corresponding source from the Subversion repository, use the TortoiseSVN repo-browser to
access bulk source in repository with [Tortoise] Subversion client on wush.net/svn/mindprod/com/mindprod/bulk/.
After you have installed the jar, you can run it as an application. Type:
java -jar J:\com\mindprod\bulk\bulk.jar parms
adjusting as necessary to account for where the jar file is.
download ASP PAD XML program description for the current version of Bulk Emailer.
You are free to use the program as-is without payment.
However, it requires programming skill to configuration.
The fee is for my time to customise the
program for you and help you install it.
Check out the prerequisites carefully and
email me to discuss your needs before you buy.
Non-military use only.
available on the web at:
optional Replicator mirror
on local hard disk J:
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feedback for publication
letters to the editor, errors, omissions, typos, formatting errors, ambiguities, unclear
wording, broken/redirected link reports, suggestions to improve this page or comments to
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Unless you state otherwise,
I will treat your message as a letter to the editor that I may or may not publish
After that, it will be too late to retract it.
If you disagree with something I said, especially when sending an ad-hominem attack,
a rant composed mainly of obscenities or a death threat, please quote the offending passage
and cite the web page where you found it, tell me why
you think it is wrong,
and, if possible, provide some supporting evidence.
I can’t very well fix erroneous or ambiguous text if I can’t find it.
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